Job Description

Engelberth construction is currently looking to fill the role of Preconstruction Coordinator in our Colchester, Vermont office.

The Preconstruction Coordinator plays a vital role in supporting the planning and development phases of commercial construction projects. This position works closely with estimators, project managers, design teams, and subcontractors to ensure project information is accurate, organized, and communicated effectively before construction begins. The Preconstruction Coordinator helps streamline workflows, prepare bid packages, track documents, and facilitate collaboration to set projects up for success.

· Document Management: Meticulously organize, maintain, distribute, and verify the accuracy of project documentation, drawings, and specifications.

· Coordination & Scheduling: Manage preconstruction timelines, track deadlines, and proactively coordinate communication between internal teams (estimators, project managers), external partners (contractors, subcontractors), and clients to ensure alignment and progress.

· Team Prioritization & Adaptability: Actively contribute to shaping team priorities, demonstrating initiative and successfully navigating shifting schedules and demands within a fast-paced environment.

· Procurement Support: Assist the preconstruction team in preparing procurement documents and supporting vendor/subcontractor solicitation and selection processes.

· Communication: Serve as a primary point of contact for preconstruction inquiries, efficiently directing communications and ensuring all stakeholders are informed of key milestones, changes, and requirements.

· Proven experience in an administrative or coordination role, ideally within the construction, architecture, engineering, or project management sectors.

· Exceptional organizational skills with a demonstrated ability to manage multiple competing tasks and deadlines effectively.

· Highly adaptable and resourceful, capable of thriving in a dynamic environment with shifting priorities.

· Excellent written and verbal communication skills.

· Proficiency in Microsoft Office Suite (Word, Excel).

· Familiarity with construction/project management software (e.g., Procore, SmartBidNet, BlueBeam/Adobe Acrobat) is a plus.

· Strong aptitude and willingness to learn new software tools as required.

· Attention to detail and commitment to maintaining accurate records.

· Ability to work both collaboratively as part of a team and independently.

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