Job Description

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Payroll and Accounts Payable Specialist - REMOTE. In this role, you will play a vital part in ensuring accurate and timely payroll and accounts payable processing. Your meticulous attention to detail will support the financial operations of a US-based service business. You'll be responsible for both payroll and vendor payments, which are crucial for maintaining strong relationships with employees and partners alike. By efficiently managing payroll systems and accounting processes, you'll help facilitate the smooth operation of our finance team. Join us in creating a dynamic workplace where accuracy and initiative are valued.

Accountabilities

• Prepare and reconcile monthly payroll summaries with meticulous accuracy
• Record payroll bills and journals, and process payments efficiently
• Drive improvements and consolidation across multiple payroll systems (XE, Gusto, Ramp)
• Create and distribute monthly payment summaries to law partners
• Calculate origination partners' monthly distributions and annual true-ups
• Maintain flawless payroll records including salary changes, bonuses, benefits, and tax deductions
• Partner closely with HR to ensure employee data is current and accurate
• Reconcile benefits and 401K deductions with precision
• Register with state authorities as needed to ensure all state filings are current
• Proactively monitor and resolve payroll system exceptions and tax-related issues before they escalate
• Own year-end payroll reporting, compliance, and filings (W-2s, 1099s, K-1s)
• Support workers' compensation and other audits
• Prepare ad hoc and monthly management compensation reports as needed
• Review, verify, and process vendor invoices, reimbursements, and disbursements with accuracy
• Receive and answer questions about payments from team members and vendors
• Track payment approvals and due dates, ensuring nothing slips through the cracks
• Maintain and monitor vendor records with keen attention to detail
• Reconcile AP aging reports and support monthly close processes
• Calculate recruiter fees accurately
• Record and reconcile law partner credit card transactions
• Manage intercompany reconciliation for credit card transactions, payables, and expenses
• Track and report monthly business development expenses per partner
• Follow-up with partners and their assistants for missing or incomplete information
• Ensure complete accuracy of prepaid account balances, client reimbursables, and team member advances

Requirements

• 5+ years' senior experience in Payroll and Accounts Payable
• US payroll expertise is essential, including hands-on experience with W-2s, 1099s, and K-1s
• Strong experience with payroll systems and maintaining accurate tax and state registration filings
• Highly proactive mindset with the ability to spot and resolve issues proactively
• Exceptionally responsive and able to understand urgency and prioritize tasks
• Commitment to uncompromising accuracy in completing work
• Desire to design process and program improvements within the area
• Experience in startup or scale-up environments preferred
• Professional services experience preferred
• Comfortable making recommendations for systems changes and assisting in implementation
• Ability to work independently in a fully remote environment

Benefits

• 100% remote work flexibility
• Full-time independent contractor role
• Dynamic work environment focused on innovation and excellence
• Opportunity to work across multiple teams and improve processes
• Professional development and growth opportunities
• Collaboration with a skilled finance team
• Potential for involvement in compliance and audit processes

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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