Faith Formation Administrative Assistant Job at St. Mary of the Annunciation, Mundelein, IL

c0ZMeVp3Z1lVV0ljRHVIWS8zS1FzSlVYSkE9PQ==
  • St. Mary of the Annunciation
  • Mundelein, IL

Job Description

Position Summary The Faith Formation Administrative Assistant (FFAA) supports and assists the Director of Faith Formation (DFF) with the administrative and ministerial tasks connected with running the parish's Religious Education Program (REP) and Youth Ministry Program (YM). This position fosters relationships that help build up the parish community and extends radical hospitality in the name of Jesus Christ. In addition, the FFAA ensures that the regular administrative tasks of the REP & YM Offices are planned and executed with accuracy and completeness and in compliance with parish policies and procedures. All responsibilities are to be performed in a spirit of Christian service. This position reports to the Director of Faith Formation. Duties and Responsibilities

  • With a missionary spirit, foster a climate of Christian service, teamwork, and efficiency in the REP, YM and Parish Office.
  • Serve as a point of contact for REP and YM parents and parishioners, offering radical hospitality to all, whether in person, in email, or on the phone.
  • Handle phone calls and take messages as appropriate. Keep DFF informed about parishioner situations. Create and maintain phone and email system messages as needed.
  • Assist with registration process for REP by working with DFF to update forms, prepare communications, process returned registrations, and confirm registrations to parents as received.
  • Assist with Vacation Bible School Registration and week of coordination
  • Be present for Tuesday Night & Summer REP Classes
  • Occasionally attend supplemental Sacrament events, mostly on weekends
  • Maintain student registration information and record tuition/fee payments for REP.
  • Maintain teen registration information and record fees, payments, and forms for YM.
  • Record information into the parish database, ParishSoft.
  • Maintain all sacrament information and create certificates when needed.
  • Prepare REP class lists and provide to catechists as needed.
  • Assist with all sacramental and youth ministry retreats and events as needed, including preparing snacks and beverages for hospitality.
  • Prepare and mail balance due statements as necessary
  • Make sure all parish volunteers are VIRTUS compliant with Archdiocesan requirements and documentation and serve as the Assistant Site Administrator
  • Help prepare the school building for REP Sessions.
  • Change bulletin boards in the school building seasonally.
  • Other duties as assigned.
Expectations
  • Demonstrated ability for hospitality, administration and service
  • Excellent customer service orientation and teamwork skills
  • Excellent organizational and time management competencies while managing multiple priorities
  • Unquestioned honesty and integrity
  • Demonstrated ability to respect utmost confidentiality and consistently exercise discretion and good judgement
  • Practicing Catholic preferred
  • Ability to work well with others
  • Strong attention to detail, accuracy and completeness
  • Adaptable to changing work environment and frequent interruptions

REQUIREMENTS AND PREFERENCES

Education Required: High School Graduate or Associate's Degree Experience Preferred: Administrative Assistant experience Experience Preferred: Church or non-profit administrative experience Skills Required: Excellent interpersonal skills Strong computer skills, especially Word, Publisher, Outlook, Excel and PowerPoint. Excellent verbal, written and multi-tasking skills. Excellent problem-solving skills with emphasis on detail and accuracy. This document is only a description of the duties, accountabilities and requirements of the position. It is not intended to be an employment contract or promise of employment.

Job Tags

Contract work, Part time, Summer work, Work at office, Night shift, Weekend work,

Similar Jobs

Solar Pros

Solar Sales Consultant (Retail & Field) - Pensacola Job at Solar Pros

 ...solutions Build strong relationships in the local community Represent Solar Pros with professionalism and confidence What We're...  ... Comfortable with in-person customer interaction No experience required. We train you from the ground up. Details Full... 

Marriott

University Intern-US(Culinary) Job at Marriott

 ...considered for an internship, you must be a current college or university student. Want to join us? Apply now!- marriotthotelinternship...  ...believe that everyone succeeds when they are empowered to be creative, thoughtful and compassionate.Every day, we set the standard... 

Univar Solutions

Sales Account Manager I Job at Univar Solutions

 ...This is why we are seeking a driven, curious, relentless, and relationship-focused problem-solver to join our team as a Sales Account Manager in our Maine or New Hampshire location. Our Sales Account Managers are responsible for growing our business with new... 

Bridge Property Management

Assistant Property Manager Job at Bridge Property Management

 ...continuously refine our workplace practices to support growth, development, and long-term success for all employees. As an Assistant Property Manager , you will play a vital role in helping our community thrive. We encourage applications from individuals of all backgrounds... 

1 Resource Group

Electrical Fracking Helper Job at 1 Resource Group

 ...inventory usage Follow and promote strict safety standards in all work environments, including remote job site. Must be able to travel from project to project! The client will pay for room and pay $40.00 a day for meals. The perk is that while you are home, you...