Job Description

POSITION SUMMARY

The Executive/Personal Assistant will provide high-level administrative, operational, and personal support to two executives who manage both business and household priorities. This role requires exceptional organization, discretion, emotional intelligence, and the ability to juggle shifting demands with professionalism. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and acts as a seamless extension of the executives - protecting their time, maintaining structure, and supporting a blended business and personal life. This is a trusted, long-term position critical to the smooth functioning of daily operations.

 

ABOUT THE COMPANY

Klēn Space is proud to be a certified women-owned business with over 100 years of experience in our management team providing commercial and government clients quality services. At Klēn Space, our focus is not only on making spaces visually appealing but also on their impact on the health of our planet and the well-being of those who use them. We believe that every business can make a positive difference, and we are dedicated to transforming the cleaning industry and facility maintenance one space at a time. Our core values are to be honest, have a good attitude, help out, and do the right thing. 

OBJECTIVES 

• Maintain complete control of both executives’ calendars, inboxes, schedules, and priorities.
• Prepare documents, agendas, briefings, and follow-ups for all meetings.
• Act as the primary communication bridge between the executives and internal team members.
• Manage business and personal projects end-to-end, ensuring deadlines are always met.
• Coordinate complex travel, logistics, reservations, itineraries, and last-minute adjustments.
• Oversee household management including maintenance scheduling, appointments, and vendors.
• Protect the executives’ time through effective gatekeeping and decision-filtering.
• Maintain confidentiality of sensitive personal, financial, and business information.
• Support family logistics including childcare coordination, travel preparation, and errands.
• Represent the executives with professionalism in all interpersonal and written communication.

COMPETENCIES

• Highly organized, detail-oriented, and system-driven.
• Calm under pressure; thrives in fast-changing environments.
• High emotional intelligence and strong relationship-building skills.
• Proactive, resourceful, and solutions-oriented.
• Polished communication skills—both written and verbal.
• Ability to manage competing priorities with minimal direction.
• Warm, professional presence suited to both business and family settings.
• Strong judgment, confidentiality, and discretion.
• Adaptable to changing schedules, responsibilities, and priorities.
• Loyal, dependable, and committed to long-term partnership with the executives.

EDUCATION AND EXPERIENCE

• 5–10+ years of experience supporting C-level leaders, founders, or family offices.
• Experience managing dual executives or hybrid business/personal support roles.
• Proficiency with Google Workspace, Microsoft Office, project management tools (Monday.com), CRM platforms (HubSpot), and travel software.
• Familiarity with digital marketing, social media, and AI tools.
• Clean driving record and valid passport (travel required).
• Ability to work evenings, weekends, or extended hours based on executive needs.
• Hospitality, luxury service, or concierge background is a strong plus.

COMPENSATION & BENEFITS

• $80,000-$119,000 annual - Depending on experience and location ( New York high preferred)
• 10 PTO days
• 8 company observed holidays
• Sick pay
• Health/dental/vision
• 401k w employer match
• Remote

PHYSICAL REQUIREMENTS

• Ability to lift up to 20 lbs for errands, packing, or event support.
• Ability to sit, stand, and walk for extended periods.
• Ability to manage on-site household tasks or travel logistics as needed.
• Comfortable working remotely and on-site depending on executive location.

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Klēn Space recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to abernardo@cardoneventures.com. Already a candidate? Please connect directly with your recruiter to discuss this opportunity.

Job Tags

Similar Jobs