Job Description

Summary

University of Michigan Health Facilities is seeking a Buyer to join our team. This position will work with internal stakeholders to source maintenance and construction materials and services, coordinate deliveries, and resolve any supplier issues. The position will be a hybrid remote/on-site model.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Determine appropriate source for maintenance materials, tools and services at the best price, based on urgency of need and established Procurement policies, procedures and practice. Analyze supplier quotes for accuracy, recommend suppliers and schedule deliveries. Communicate any shortages or back-orders and work collaboratively to resolve shortages with safe and efficacious alternatives. Maintain supplier information in Maximo (CMMS), and work with Shared Services to establish new suppliers as needed. Pcard purchases for emergent needs, with follow-up analysis to establish alternative purchasing path.

Resolve outstanding vendor invoice issues in a timely manner. Follow-up with vendors to obtain corrected invoices, field service reports and coordinate/schedule deliveries for Maintenance staff as required. Address any issues of supplier quality and reliability.

Expedite shipments, confirm delivery locations and verify receipts against orders. Physical inventory of materials, maintain storage locations and return items as necessary (damaged items, wrong parts, disposition, etc.). Maintain necessary records for efficient operations and required financial compliance.

Analyze procurement history and contribute to the evaluation of contracts and contract pricing, identifying potential for cost containment and cost savings. Investigate Maintenance spend patterns and recommend contract and/or strategic vendor opportunities. Participate in the preparation of periodic financial, activity and quality assurance reports.

Work with Maximo System Administrator to test and deploy Maximo CMMS functions related to Procurement - Direct requisition loader, Desktop requisition, invoice reconciliation to purchases/work orders, etc. This includes lean process analysis of departmental processes and procedures.

Interact with suppliers on new products as they become available.

Required Qualifications*

• 5 - 7 years of progressively responsible Procurement experience.
• Familiarity with computerized maintenance management systems (CMMS).
• Prior experience in a service related industry, along with strong written and verbal communication skills.
• Ability to work both independently and in collaboration with other departments and staff.

Desired Qualifications*

• Some knowledge of lean principles and practice is desired.
• 4-year degree in Business, Purchasing/Supply Chain or similar field.
• Working knowledge of medical equipment and furniture appropriate for healthcare environments.
• Considerable knowledge of university policies and procedures related to procurement and vendors.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Opening ID

246880

Working Title

Buyer Intermediate

Job Title

Buyer Intermediate

Work Location

Michigan Medicine - Ann Arbor

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Um Hospital

Department

MM Facilities Administration

Posting Begin/End Date

3/28/2024 - 4/15/2024

Career Interest

Purchasing

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