Job Description

Accounting Associate (Part-Time, Remote, U.S. Based)

About NorthstarPMO: We specialize in helping businesses achieve operational excellence and navigate the complexities of their projects and processes. As a small but rapidly growing company, we're dedicated to guiding our clients through the ever-evolving business landscape, ensuring their initiatives are executed with precision and strategic insight. We believe in fostering an environment where innovation thrives, and every team member contributes to our collective success and our clients' transformative journeys.

Position Summary: We are seeking a detail-oriented, highly organized, and self-managing part-time Junior Accountant / Accounting Assistant to become Northstar PMO's first dedicated finance professional. This fully remote role, requiring candidates to be based in the United States, offers flexible working hours and will report directly to the owner, taking ownership of financial responsibilities previously managed solely by leadership. This position is crucial for establishing and maintaining accurate financial records, ensuring efficient cash flow management, and supporting the overall financial health of our growing business. The successful candidate will apply fundamental accounting principles to classify transactions, manage accounts, invoice clients, and contribute to timely financial reporting, with significant growth potential as our company expands. The average workload is estimated to be 10-12 hours per week to begin with. 

Key Responsibilities:

• Transaction Classification: Accurately classify and record financial transactions in accordance with established accounting principles, utilizing the accrual method of accounting.
• Cash Flow Management: Monitor and manage daily cash flow, ensuring sufficient liquidity for operational needs.
• Invoicing & Accounts Receivable: Prepare and issue customer invoices, monitor payment statuses, and proactively follow up on outstanding accounts to ensure timely collections.
• Accounts Payable Support: Assist with processing vendor invoices and preparing payments as needed.
• Revenue Recognition: Accurately recognize revenue on a weekly basis, adhering to relevant accounting standards and the accrual method .
• Reconciliations: Assist with bank and credit card reconciliations to ensure accuracy of financial data.
• Financial Reporting Support: Prepare supporting schedules and assist with the preparation of various financial reports as required.
• Record Keeping: Maintain organized and accessible financial records and documentation.
• Process Improvement: Identify and suggest improvements to accounting processes to enhance efficiency and accuracy.
• Payroll : Run payroll for the company, and for some of its clients
• Perform other ad-hoc accounting tasks and projects as assigned.

Required Qualifications:

• Must be based in the United States.
• Bachelor's degree in Accounting, Finance, or a related business field preferred; Associate's degree or relevant accounting certification with demonstrated experience may be considered.
• At least 2 years of progressive experience managing key financial functions for a similar business, demonstrating significant autonomy and accountability.
• Must have practical experience with and a solid understanding of the accrual method of accounting.
• Solid understanding of Generally Accepted Accounting Principles (GAAP).
• Experience with Wave accounting software is strongly preferred; experience with other accounting software (e.g., QuickBooks, Xero, Sage Intacct) is also acceptable.
• Advanced proficiency in Microsoft Excel (formulas, pivot tables, VLOOKUPs).
• Excellent attention to detail and a high degree of accuracy.
• Strong analytical and problem-solving skills.
• Exceptional organizational and time management abilities, with a proven capacity to meet deadlines.
• Demonstrated ability to work independently, take initiative, and manage financial processes effectively, reporting directly to the owner.
• Effective verbal and written communication skills.
• High level of integrity, discretion, and ability to handle confidential information.
• Proactive, self-motivated, and eager to learn and grow within the finance function.
• Ability to work independently and effectively in a remote environment.

What We Offer:

• Competitive part-time compensation.
• Flexible working hours that fit your schedule.
• Fully remote position, allowing you to work from anywhere within the U.S.
• 401K plan to help you plan for your future.
• Significant growth potential within a rapidly expanding company.
• The unique opportunity to be the foundational finance hire, making a direct and significant impact on the company's financial operations and future.

Northstar PMO is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, age, disability, veteran status, or any other characteristic protected by law.

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