Job Description

Position Summary: 

This entry-level position supports the accounting, operations, and headquarters office teams by completing accounts payable and office services. The individual will be part of an open, collaborative, and dynamic team, supporting and working directly with property accountants and onsite property teams. 

Essential Duties and Responsibilities: 

The following reflects management’s definition of essential functions for this job, but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Accounts Payable and Receivable:

• Process payments to vendors; batch payables, print checks, review payment history, and upload/approve positive pay
• Coordinate with Account Associates, Property Accountants, and Operation teams for invoice payments
• Manage invoice inbox, upload and route invoices to properties
• Mail or FedEx envelopes with checks, invoices, or other documents
• Post corporate charges and create property bill-back invoices
• Deposit checks daily
• Post property cash receipts to tenant charges and complete applications 
• Run and post monthly rent rolls, late fees, tenant bill-backs, and create invoices
• Enter Annual CAM estimates and compile letters

Data Entry and Reporting

• Manage the input of new vendors and updates 
• Code monthly credit cards and out of pocket
• Collect W-9s and confirm remit addresses 
• Assist with yearly processes: sending vendor 1099s, coordinating property tax payments etc.
• Update Harvest cash flow projection files with current revenue activity
• Abstract tenant leases and enter lease data into various accounting systems

Office Administration: 

• Pick up, date stamp, and distribute company mail to employees
• Monitor and order office supplies and snacks
• Ensure the office remains clean and organized
• Answer the front door and welcome guests for meetings or deliveries
• Manage lunch catering as needed

Other Duties:

• Participate in special projects as requested

Supervisory Responsibilities:

• This position has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience: 

• Must have very good verbal and written communication skills, problem-solving, and attention to detail
• Must be flexible, adaptable, committed, team-oriented and self-motivated
• Strong customer focus; strong team player capable of providing results under tight deadlines
• Well organized; self-starter, able to handle multiple priorities

Education: 

• Undergraduate degree required. 
• Accounting or Business degree preferred; will consider senior-year accounting/business student. 

Computer Skills:

• Proficiency in Microsoft Word and Excel is required
• Ability to learn Yardi and other accounting systems
• Ability to learn and use other software programs as required 

Certificates or Licenses: 

• N/A

Other Desired Skills and Abilities (preferred):

• None 

Reasoning Ability:

• Must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate.

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to sit for extended periods of time, some bending, lifting, stooping and stretching. It requires effective eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone and other office equipment. It also requires the ability to speak, hear, to use hands and fingers to feel and handle or operate controls. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and the ability to adjust focus.

The employee is occasionally required to stand, walk and kneel.

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